In recent years, I’ve really enjoyed playing around with coding and logic block shortcuts and automation tools, always looking for ways to make everyday tasks more efficient or run processes from start to finish. Recently, this interest of mine turned into something much bigger—an exciting project that promises to revolutionise how we collect data in the field. At Monui, we’ve developed innovative Siri Shortcuts that automate HAZID, Risk, and Snag entries into Jira, our work management system. These shortcuts ensure seamless and precise data collection, geotagging, file attachment and even append SLA durations meaning the data is automatically loaded into project programme directly from the field, and the best part? Any shortcut can be rolled out across the entire company, enhancing efficiency and accuracy in a big way.
Streamlined Data Collection with Siri Shortcuts
Imagine being able to capture and log crucial data on-site with just a voice command. Our Siri Shortcuts make this a reality. By automating the entry of HAZID, Risk, and Snag information into Jira, including essential geolocation data, we’ve made it easier than ever to ensure that your data is both accurate and comprehensive. while surveying, our people can now upload information and attachments directly from their mobile devices, reducing the need for manual data entry and minimising the risk of errors.
Key Benefits of Automated Data Entry
Increased Accuracy: Automated data entry reduces human error, ensuring that the information logged is precise. This is especially critical in fields where data integrity can significantly impact safety and decision-making processes.
Enhanced Efficiency: Field workers save time by logging data on the go, without the need to return to the office for manual input. This means that more data can be collected in less time, leading to faster insights and actions.
Real-Time Updates: Live data entry allows for immediate visibility of new entries, keeping all team members informed of the latest developments. This is crucial for maintaining a responsive and agile project environment.
Resource Optimisation: By reducing the manual handling of data, we create additional resource capacity that allows our team to focus on areas that truly matter. This means more time can be dedicated to analysis, decision-making, and other high-value activities that drive project success.
Focus on More Fulfilling Activities: By automating monotonous tasks, our people can focus on more challenging work and really make a difference, leading to improved engagement and satisfaction.
How Siri Shortcuts Enhance Data Collection
Our Siri Shortcuts are designed to be user-friendly and efficient. Here’s how they work:
- Voice Commands: Simply speak the relevant command to your device. For example, saying “Log HAZID” initiates the process. We believe that data becomes of higher quality, and greater volume the easier the process of collection.
- Data Entry: The shortcut prompts you to provide the necessary details, such as the description of the hazard and any added detail.
- Geolocation: Your device automatically captures the geolocation data, ensuring that every entry is tagged with precise location information.
- Attachment Uploads: The shortcut automatically opens the camera app and attaches anything yoi capture directly to the work item. Alternatively, you can attach existing photos, videos, or other relevant files directly through the shortcut, providing comprehensive documentation.
- Jira Integration: All collected data is seamlessly entered into Jira, where it can be tracked and managed effectively as we manage our everyday work system.
This process not only simplifies data entry but also ensures that all information is captured accurately and in real-time. The integration with Jira means that all your data is stored in a central location, making it easy to access, analyse, and act upon. Our clients can be informed even before we step back into the office.
By leveraging the power of automation, we will consistently capture the data our clients need, when they need it, without the hassle of manual entry. This not only boosts efficiency but also significantly reduces the chance of errors, leading to more reliable and actionable data.
At Monui, we believe that technology should work for your clients, not the other way around. Our innovative Siri Shortcuts are designed to make your job easier, more efficient, and more accurate. Stay tuned for our next blog post, where we’ll dive into how our bespoke data processing software converts Jira data into interactive KML files for use in various mapping applications. This second part of our innovation further enhances project management and decision-making by providing visual insights into collected data.
Do you have any repetetive tasks? have you ever thought about automating them and how mucyh time, collectively as a company this could save you? How it could increase the accuracy and regularity of your data entry? All this while improving the moral of your people and ensuring improved engagement and drive.
Contact us now if you have any tasks or processes which you would like to automate, we can help you be better.